How to Write an Accident Report at Work?

If you are an employer, self-employed or responsible for work premises, you are obliged under RIDDOR to report work-related accidents, diseases and dangerous occurrences.

What is RIDDOR? This applies to the reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013. The regulation was updated in 2013 following the previous 2005 ruling. Unlike some areas of UK legislation but that’s a discussion for another time.

How to write an accident report at work? personal injury lawyer questions

It is a legal requirement to report all incidents and ill health at work. The information provided by employers and self-employed enables the Health & Safety Executive (HSE) and other agencies to gather data about why risks and accidents occur at work in the first place.

Firstly you must report the following:

A death
A major injury
An over-three-day injury (this is when a person is unable to work for over three days, but does not have a major injury)
A work-related disease
A dangerous occurrence
Where a member of the public is taken directly to hospital

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When does this need reporting?

If an accident has resulted in someone’s death or a major injury report it immediately
Over 3-day injuries need to be reported within 10 days.
As soon as possible after a work related disease diagnosis
Dangerous occurrences need to be reported immediately
Written reports should be made using forms 2508 or 2508A.

How Do I Report an Accident?

There are three agencies that you can contact:

The local Environmental Health Department
The Health and Safety Executive (HSE)
A local Incident Contact Centre – check online to find your local contact centre or contact above.

Some Examples Of Major Injuries for the accident report:

Fracture other than to fingers, thumbs or toes
Dislocation of the shoulder, hip, knee or spine
Loss of sight (temporary or permanent)
Chemical or hot metal burn to the eye or any penetrating injury to the eye
Injury resulting from electric shock or electrical burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours
Any other injury: leading to hypothermia, heat induced illness or unconscious;
Unconsciousness caused by asphyxia or exposure to a harmful substance or biological agent
Acute illness requiring medical treatment, or loss of consciousness arising from absorption of any substance by inhalation, ingestion or through the skin
Acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a biological agent or its toxin or infected material

Contact the HSE info line on 01787 881165 for further information.

Examples Of Work Related Disease

Certain poisonings
Some skin diseases such as occupational dermatitis, skin cancer, chrome ulcer, oil folliculitis/acne
Lung diseases including occupational asthma, farmers lung, pneumoconiosis, asbestosis, mesothelioma
Infections such as leptospirosis, hepatitis, tuberculosis, anthrax, Legionellosis and tetanus
Other conditions such as; occupation cancer, certain musculoskeletal disorders, decompressions illness and hand-arm vibration syndrome

Contact the HSE info line on 01787 881165 for further information.

Examples Of Dangerous Occurrences

Collapse, overturning or failure of load-bearing parts of lifts and lifting equipment
Explosion, collapse or bursting of any closed vessel or associated pipework
Plant or equipment coming in to contact with overhead power lines
Electrical short circuit or overload causing fire or explosion
Electric Shock
Accidental release of a biological agent likely to cause severe human illness
Explosion or fire causing suspension of normal work for over 24 hours
Unintended collapse of any building or structure under construction alteration or demolition where over 5 tonnes of material falls; a wall or floor in a place of work; any false work
Accidental release of any substance which may damage health

Contact the HSE info line on 01787 881165 for further information

What should I write in the report?

You require a summary of the incident – Through observation or investigation you can describe what happened. For example: Member of staff suffered shoulder pain when carrying box of materials. Condition became worse when the person carried out the lifting which become repetitive. The task is not within the person’s job remit. No more lifting for this person. Materials handing equipment training suggested to the person for H&S reasons.

You should then write a follow up plan as a conclusion, for example:

Person visited GP. The person was advised not to lift anymore. Monitor health and attend MHE training.

We hope our article on how to write an accident report at work helped you. You’ll find more advice throughout our website.

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